Grants: How to Apply Grant seekers for unrestricted funds must submit a Letter of Intent to email@example.com 15 days before the deadline and before submitting a grant application. Cycle I Letter of Intent due May 1st Cycle II Letter of Intent due September 1st Submitted as a Word document or PDF file, the Letter of Intent should include the following: Name of the organization Brief description of the organization Brief description of your project or program and its objective Amount of request What specifically the grant funding would purchase and the total cost of the project or program When the project or program will begin and end A staff member from the RCCF will notify you if your request is accepted or declined. If accepted, your next step is to complete the grant application. Cycle I grant application due May 15th Cycle II grant application due September 15th Once the application and required documentation and copies have been submitted, a RCCF staff member will contact you to set up a time for your presentation to the Grants Committee. Your 15-minute presentation provides an opportunity to showcase your program and request. The Grants Committee may ask questions to better understand the impact of your application. After the Grants Committee reviews all applications and interviews, a recommendation is made to the RCCF Board of Directors. The Board of Directors has a final vote to determine the applicants funded. After the monthly Board of Directors meeting, a member of the RCCF staff will notify all applicants of the decision. The Foundation staff will be available to discuss projects and programs. They will also assist applicants throughout the process. All communication with the Foundation from grant applicants regarding potential or current grant requests shall be made through the Foundation office. Contact with individual board or grant committee members, other than during the scheduled interview or site visit process, may render the proposal invalid.